Your academy is full on the pitch. The money leaks off it.
Velnix builds the back office behind your academy: registration, payments, reminders, renewals, coach alerts and a weekly report for you. All on WhatsApp, and no more chasing parents at midnight.
Reminders before, on and after the due date
Per member, instead of a notebook, a sheet and five groups
Two missed sessions in a row and the coach knows
Your weekly report: paid, late, and who's at risk
Three leaks every academy owner knows
The coaching isn't the problem. Everything around it is: payments, renewals and follow-up, all running on memory and WhatsApp groups.
At month end, you or a staff member go down a list and message parents one by one. Some pay, some say "next week", and nobody remembers who said what.
A child misses two weeks, nobody notices, and you only find out when the renewal doesn't come. By then the family has moved on.
Registrations on WhatsApp, payments in a notebook, schedules in your head. The academy grows, and so does your night shift.
From registration to renewal, without anyone having to remember
Tap any step to see what happens inside it. (Demo data.)
How much is your academy losing a year?
Put in your own numbers. The defaults are only an example; change them to your academy's.
Recovery assumption
A rough estimate from your inputs: members leaving each month × fee × 12. Assumes the same number leave every month and aren't replaced. None of these numbers are sent anywhere.
Velnix for Academies: a fixed scope, no surprises
Included
- Arabic registration form; every new player gets their own record
- Member records: plan, payments, attendance and parent contact
- Payment reminders before, on and after the due date; cash, InstaPay and wallets logged
- Renewal reminders, and a win-back message for lapsed members
- WhatsApp alerts for coaches and staff
- A weekly report for you every Sunday
- Setup and staff training in Arabic
Tell us about your academy
Two minutes. Your answers become a ready WhatsApp message, and we reply the same day to set up a call.
What happens after you send
- 1I reply on WhatsApp the same day.
- 2A 30-minute call: you show me how the academy runs today.
- 3A written offer sized to your member count, no long contracts.
Abdelrahman Hazem
You talk to me, not a sales team. I'm the one who sits with you to map how your business actually runs, builds the system, and watches it after launch. If something breaks, you have my number.
Do parents need to install an app?+
No. Everything reaches them on the WhatsApp they already use, and your staff don't need to learn new software either.
Does it take online payments?+
It works with how you collect today: cash, InstaPay, wallets or Fawry. Staff log a payment in seconds and the parent gets a receipt. If you want payment links, we can add them later.
What does it cost?+
There's an academy plan, lighter than our plans for larger companies, sized to your member count. We agree it on the call, in writing, with no long contracts.
What about the children's data?+
We record the minimum: name, age group, plan and a parent's phone number. No medical or sensitive data. It lives in accounts under the academy's name, staff see only what they need, and messages go only to parents who agreed to receive them.
How long does setup take?+
It depends on how your records are kept today. You get a clear date on the first call, and we move your current members over ourselves.
Do you work with every sport?+
Yes: football, swimming, martial arts, tennis, gymnastics… The problem is the same: memberships, attendance and renewals.
Every member who leaves without a call is money that isn't coming back.
One 30-minute call, and you'll know exactly where your money is falling through.